Texas Department of Motor Vehicles

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CPA - Statewide Procurement Policy and Outreach Contract Specialist

at Texas Department of Motor Vehicles

Posted: 7/30/2019
Job Status: Full Time
Job Reference #: 00006429
Categories: Legal
Keywords: legal

Job Description

 

 

APPLICATIONS MAY BE FILED ONLINE AT:
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00006429&tz=GMT-05:00

 

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/304/jobsearch.ftl?lang=en )


PLEASE NOTE:
All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed.   If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

 

DIVISION:
Statewide Procurement
https://comptroller.texas.gov/purchasing/

 

CONTRACT SPECIALIST III:  $4,000.00 - $4,500.00
CONTRACT SPECIALIST IV:  $4,500.00 - $5,000.00


GENERAL DESCRIPTION:
CONTRACT SPECIALIST III:

Performs highly complex (senior-level) contract management work. Duties involve review, evaluation, risk assessment and writing recommendations for a broad range of state agency contract solicitations for the Procurement Oversight and Delegation (POD) team. Serves as liaison to the statewide purchasing team and all other Statewide Procurement program areas. Performs a wide range of customer service functions aimed at assisting state agencies with applying procurement best practices. May train internal and external customers. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.


CONTRACT SPECIALIST IV:
Performs advanced (senior-level) contract management work. Duties involve review, evaluation, risk assessment and writing recommendations for a broad range of state agency contract solicitations for the Procurement Oversight and Delegation (POD) team. Reviews, evaluates, assesses risk, and writes recommendations for information technology solicitations received by the Quality Assurance Team. Serves as liaison to the statewide purchasing team and all other Statewide Procurement program areas; performs a wide range of customer service functions aimed at assisting state agencies in applying procurement best practices. May train internal and external customers. Assists the POD Team Lead with program related projects. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment.


WORK HOURS:
8 a.m. to 5 p.m., 40 hour work week, Monday through Friday. May occasionally work evenings, weekends or holiday.  Hours may change based on business needs.


ESSENTIAL DUTIES AND RESPONSIBILITIES:
CONTRACT SPECIALIST III:

• Reviews contract solicitations for the Contract Advisory Team.
• Reviews requests for delegated purchasing authority involving the identification of contractual risks and providing recommendations towards the mitigation of those risks.
• Ensures solicitations are consistent and compliant with guidance provided in the Texas Procurement Manual and Texas Contract Management Guide.
• Serves as a liaison with all other Statewide Procurement programs internally and with other agencies to promote program objectives and goals.
• Interviews various programs to understand the interrelation and interdependency with statewide contracting practices.
• Provides recommendations on contract management and administrative policies, procedures, standards, and best practices.
• Assists with the development of contract management policy and procedure manuals.
• Performs other related duties and projects as assigned.


CONTRACT SPECIALIST IV:
• Reviews contract solicitations for the Contract Advisory Team and reviews information technology contract solicitations for the Quality Assurance Team.
• Reviews requests for delegated purchasing authority involving the identification of contractual risks and providing recommendations towards the mitigation of those risks.
• Ensures solicitations are consistent and compliant with guidance provided in the Texas Procurement and Contract Management Guide.
• Assists in the development, coordination, and facilitation of CAT meetings, state procurement committees, and other related meetings to educate and promote Statewide Procurement program activities.
• Assists the Risk Mitigation Officer with reviewing service solicitations to identify primary areas of risk that may occur in the contract management phase of the procurement cycle.
• Serves as a liaison with all other Statewide Procurement programs internally and with other agencies to promote program objectives and goals.
• Interviews various programs to understand the interrelation and interdependency with statewide contracting practices.
• Provides recommendations on contract management and administrative policies, procedures, standards, and best practices.
• Assists with the development of contract management policy and procedure manuals.
• Performs other related duties and projects as assigned.




Qualifications

EDUCATION:
Graduation from an accredited college or university with a Bachelor's degree.


PREFERRED EDUCATION:
• Graduation from an accredited college or university with a Bachelor's degree in Public Policy, Public Administration, Government, or Legal Studies.
• Graduation from an accredited college or university with a Master's in Political Science, Public Policy/Administration, Legal Studies or Doctor of Jurisprudence.

 

EXPERIENCE:
CONTRACT SPECIALIST III:

Three (3) years of experience with developing, managing, evaluating, or monitoring contracts, procedural review, analysis, planning, documentation, spend analysis, supply chain management, or strategic sourcing.


CONTRACT SPECIALIST IV:
• Four years of experience with developing, managing, evaluating, or monitoring contracts, procedural review, analysis, planning, documentation, spend analysis, supply chain management,

  or strategic sourcing.
• Experience with public procurement.
• Experience with drafting and/or reviewing complex procurement solicitations
• Experience or training in IT contract risk analysis.

 

PREFERRED EXPERIENCE:
CONTRACT SPECIALIST III:

• Experience with public procurement.
• Experience with drafting and/or reviewing complex procurement solicitations
• One (1) year of experience with planning, developing, drafting, managing or overseeing contract instruments or purchase orders per the guidelines and procedures published in the Texas

  Procurement Manual and the Texas Contract

  Management Guide.


CONTRACT SPECIALIST IV:
One (1) year of experience with planning, developing, drafting, managing or overseeing contract instruments or purchase orders per the guidelines and procedures published in the Texas Procurement Manual and the Texas Contract Management Guide.


SUBSTITUTIONS:
• One (1) additional year of experience with developing, managing, evaluating, or monitoring contracts, procedural review, analysis, planning, documentation, spend analysis, supply chain

  management, or strategic sourcing may substitute

  for thirty semester hours of educational requirement with a maximum substitution of 120 semester hours (four years).
• A Master of Public Administration or Master of Business Administration may substitute for one year of the required experience. 

 

LICENSES/CERTIFICATIONS:
• Certified Texas Contract Developer (If not earned after 12/2017, must retake course within 12 months of hire)
• Certified Texas Contract Manager (If not earned after 12/2017, must retake course within 12 months of hire)

 

PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


This position requires the incumbent to primarily perform sedentary office work; however, mobility (interoffice and travel between buildings) is routinely required to carry out some duties. It requires extensive computer, telephone, and client/customer contact. It requires the ability to bend, stoop, kneel, and reach as needed for filing and similar routine office duties. The job also requires normal cognitive abilities requiring the ability to learn, recall, and apply certain practices and policies. It requires the stamina to maintain attention to detail despite interruptions. Marginal or corrected visual and auditory requirements are required for reading printed materials and computer screens and communicating with internal and external customers. May involve moving up to 25 pounds of office equipment/material on a limited basis.

 

KNOWLEDGE SKILLS AND ABILITIES:

KNOWLEDGE:
• Texas state government organization, administration, and legislative processes
• Applicable local, state, or federal rules, regulations, and policies, as well as related legislative and legal practices and procedures, relating to contract administration and contract

  management, especially the Texas Contract Management

  Guide and the Texas Procurement Manual
• Contract and specification review, development, and oversight
• Contract administration and cost monitoring for large-scope and/or high-dollar contracts
• Project planning and implementation

 

SKILLS:
• Preparing concise and accurate reports and recommendations that are accurate, timely, and based on sound judgment
• The use of computers and applicable software, including Microsoft Excel
• Effectively conveying information and encouraging an exchange of ideas (Communication)
• Identifying, defining and solving problems (Problem Solving)

 

ABILITIES:
• Identify problems, evaluate alternatives, and implement effective solutions
• Maintain effective working relationships and to communicate effectively
• Determine, recommend, and evaluate the impact of statements of work
• Conduct risk management assessments
• Analyze solicitations for compliance with applicable state and federal statutes, standards, rules, and professional risk management guidelines
• Conduct research and evaluate and relate findings to managers and staff
• Communicate in writing
• Work with others to achieve a common goal (Teamwork)
• Adjust to changing workplace demands (Adaptability)
• Meet the needs and expectations of internal and external customers (Customer Service)
• Effectively demonstrate skill and ability to perform the specific job duties and tasks as defined by a job description (Technical Competence)
• Be dependable, meet deadlines and produce high-quality work (Workload Management/Productivity)

 

VETERANS:

In order to receive veteran's preference a copy of your DD214, VA disability rating (if applicable) or a DD1300 must be attached to your application.

 

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields of 51, 35, 3044, 3066, 6C0X1, 64PX, 64 or other related fields) pertaining to the minimum experience requirements may meet the minimum qualifications. Please call Human Resources, CPA Veterans Liaison at 512-475-3560/800-531-5441 for more information or assistance.

 

Go to http://www.texasskillstowork.com, http://www.onetonline.org, or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

 

Additional Military Crosswalk information can be found at: http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx 

 

We fully recognize, honor and enforce the Uniformed Services Employment and Reemployment Rights Act (USERRA) and encourage opportunities to hire Veterans, Reservists and Guardsmen.

 

IMPORTANT NOTES TO THE CANDIDATE:
Candidates may be asked to participate in a skills demonstration and/or presentation.

 

Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.

 

CPA employees in the same job classification, if selected, will be laterally transferred with no increase in salary. (An example might be an Accounts Examiner III in Revenue Administration who moves to an Accounts Examiner III in the Enforcement division.)

 

Complete copies of college transcripts must be furnished to the divisional hiring representative at the time of the interview for positions requiring a college degree, and/or specific educational credits.

 

Unless otherwise indicated on specific postings, regular attendance is an essential job requirement of all positions. Your application for employment with the Comptroller of Public Accounts may subject you to a criminal background check.


All positions requiring a degree and/or licensing require proof of degree and/or license at time of interview. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only applicants scheduled for interviews will be contacted.


Thank you for considering employment at the Comptroller of Public Accounts! The Comptroller's office is an equal employment opportunity employer.