St Edward's University

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Administrative Assistant – Institutional Review Board (IRB)

at St Edward's University

Pay: up to $19.89/hour
Posted: 8/5/2019
Job Status: Part Time
Job Reference #: 1156665
Keywords: office

Job Description

  • SPPG - Sponsored Programs
  • Austin, TX, USA
  • $19.89
  • Hourly
  • Part Time

Administrative Assistant IRB


St. Edward's University invites applications for the position of Administrative Assistant IRB.  The Administrative Assistant IRB in the Office of Sponsored Programs is a part-time non-benefits position (approximately 18 19 hours per week) that has been funded for 10 months with a possibility of continuation. This position supports the mission of St. Edward's University primarily by assisting with the work of the IRB Committee:  managing the flow of incoming proposals from faculty and students, database management and preparation of documents for professional review by the IRB Committee, and providing support for the development, maintenance, and expansion of an internal online submission system. This individual assists the Director and professional staff in facilitating the work of the IRB Committee, including certification process for all members of the campus community involved in IRB-related research projects and potentially IAUAC Committee work. Also assists with maintaining positive and productive relationships with faculty and staff at St. Edward's, partner institutions of higher education, and with grants officers at funding entities. The Administrative Assistant for IRB in the Office of Sponsored Programs works in close concert with; the Chair and Co-Chair of the IRB Committee and all member of the Committee, and the Director and professional staff in the Office of Sponsored Programs.


For consideration, a Bachelor's degree is required, in a Liberal Arts and Sciences discipline, including computer skills. Minimum of 1 year of experience in a professional office setting is preferred; experience may be concurrent with degree completion; experience in the higher education sector preferred. Good written and verbal communication skills required; familiarity with submitting documents via online systems, along with and other online tools, is strongly preferred. Understanding and appreciation of higher education required; familiarity with private Catholic higher education, with Hispanic-Serving Institutions and Minority Serving Institutions preferred. Ability to work in an office where teamwork and professional respect are the foundation for achievement; familiarity with faculty research at a primarily undergraduate institution preferred. Proficiency in Microsoft Office applications and understanding of database software programs is required; familiarity with relevant professional organizations and their reports, such as National Council of University Research Administrators (NCURA), is preferred. Must possess the ability to successfully complete and pass a criminal background check.


For detailed information, please scroll to the bottom of the page to download the job description.


The University offers an excellent TOTAL REWARDS package!

Medical & Rx Coverage Blue Cross Blue Shield (HSA & FSA Available)

Dental Guardian Dental

Vision Guardian/Davis Vision Plan

Short Term Disability (STD) Insurance

Long Term Disability (LTD) Insurance

Life & Accidental Death & Dismemberment (AD&D) Insurance

Employee Assistance Program (EAP)

Annual Leave & Paid Sick Leave

Retirement Plan (TIAA) Employee 5%/Employer Match 7%

Tuition Benefits

Paid Holidays

Services & Discounts



Interested applicants should submit an online application at; Please include resume, cover letter, and three employment references. No Calls Please.  Applications will not be considered if it is missing any of these three items.

In your cover letter, please describe your lived experiences that prepare you to contribute to diversity and inclusion at St. Edward's University?



St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.



Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,600 diverse students located in Austin, Texas.  St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning and exciting internship opportunities.  The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students.  An overview of St. Edward's University employee benefits is available at;




We are not offering sponsorship at this time.


Background Checks:

A criminal history background check is required for finalist(s) under consideration for this position.



Reference #: J19071

Posted: 8/5/2019

Available: Immediately