Carlson Wagonlit Travel

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Meeting Specialist - Bilingual

at Carlson Wagonlit Travel

Posted: 7/27/2019
Job Reference #: 190002H2
Categories: Other/General

Job Description

Do you share CWT Meetings & Events' passion for providing amazing experiences? If you are an enthusiastic contributor who thrives in an environment where communication, creativity, and teamwork are encouraged, this may be the opportunity for you.

Major Areas of Responsibility:


  • Coordinates end to end small programs (see below) with supervision
  • Assistance role in larger programs
  • Assist with program re-costs and pro-formas
  • As directed, be a point of contact for support areas (e.g. Customer service, registration solutions, data management, client communications)
  • Escalate potential issues to assigned Meetings & Events Planner or Supervisor/Manager
  • Coordinates small programs or be responsible for delivery of al a carte services under the direct supervision of a Meetings and Event Planner or Supervisor/Manager.  Such duties may include (but are not limited to):


    • Meeting/Event Planning process:  determine purpose of the meeting; prepare a project plan; prepare specifications; obtain historical information related to program
    • Facilities & Services:  determine appropriate geographical location; determine venue; identify services required; coordinate security procedures; plan, order and oversee technology requirements; conduct a pre-meeting briefing with suppliers and facility providers; plan/create agendas for site inspections
    • Financial & Contract Management:  identify ancillary revenue sources and/or cost 


Skills and Required Qualifications:

  • 1-3 years of prior Group Air Experience, OR 1-2 years Meetings & Events planning experience 
  • Fluency in Spanish (required) and Portuguese (a plus)
  • Computer proficiency in Microsoft office suite 
  • College diploma or degree in related field
  • Financial Acumen
  • Strong multi-tasker who works well under pressure, ability to handle multiple projects
  • Knowledge of web based registration tools is a plus
  • Knowledge of the Trondent Reporting tool a plus.
  • Working towards CMP designation an asset
  • Excellent communication skills: verbal; oral and presentation
  • Ability to work in fast paced environment
  • Ability and willingness to travel as required