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Legal Secretary-Large Law Firm

at Burnett Specialists

Posted: 10/7/2019
Job Status: Full Time
Job Reference #: J3P0G15WHWQ86H3R1K0

Job Description

Job Title : Legal Secretary-Large Law Firm

Job Reference # : 111379

Position Summary for Legal Secretary-Large Law Firm

We are working with a prestigious large downtown law firm that is seeking two Legal Secretaries for their Intellectual Property Litigation Department as well as their Corporate Law Department. These positions will be part of our team of attorneys, paralegals and support staff providing a high level of service to both internal and external clients. At the firm, we are one team where each person plays an integral role in serving the needs of their clients. The firm has a strong dedication to its employees, values, diversity and inclusion initiatives and commitment to the community.

Responsibilities for Legal Secretary-Large Law Firm

The Legal Secretary provides and coordinates complex and specialized administrative and secretarial support requiring in-depth knowledge of legal practice processes. This position is responsible for providing support to a combination of several timekeepers which may include Partners, Counsel, Associates, Team Attorneys and Patent Agents. The Legal Secretary is also expected to provide support as needed to other secretaries and attorneys when the need arises for assistance or coverage. The position acts as an internal and external liaison for attorneys and clients, while managing administrative functions.


Draft and/or proofread various documents and forms, including correspondence, pleadings, discovery and review pre-bills/finalize billing invoices; check documents for formatting, spelling and grammar; conform pleadings and discovery to comply with local rules, both state and federal; edit, file and distribute final documents; must have knowledge of the primary phases of litigation and the documents that not only form a case’s inception but those essential in the stages of discovery, law and motion, trial or mediation and/or settlement, and the local rules that govern them for compliance, formatively and substantially.
e-Filing or manual filing with State, Federal and Appellate Courts, including USPTO/TTAB; knowledge of filing TROs and preliminary injunctions a plus. Generation of Table of Contents and Table of Authorities; assist with trial preparation.
Run conflicts independently, prepare engagement letters, submit new clients and new matters to Conflicts and New Business Intake. Set up and maintain firm active files and manage disposition of closed files. File and locate correspondence, pleadings and other documentation in an accurate and timely manner; familiarity with electronic records governance management a plus.
Manage and coordinate calendar, schedules and travel arrangement for attorneys; draft and complete expense reports for partners and/or counsel; familiarity with Compulaw and FIP or similar programs a plus. Schedule and coordinate conference calls, meetings, depositions, and hearings for attorneys and clients. Notify attorneys of client accrual deadlines, including monthly and quarterly budget deadlines; data entry of time for attorneys in Intapp.

Qualifications for Legal Secretary-Large Law Firm


Minimum of 5+ years of solid litigation or corporate law experience as a legal secretary (preferably with a mid to large law firm).
Strong editing and proofreading abilities, and attention to detail. Must have knowledge of state, federal, and appellate court rules, general court procedures and practices and experience with filing/e-filing procedures, rules and requirements.
Ability to interface with partners, associates, clients, vendors, directors, managers and staff, and establish working relationships throughout operational groups.
Strong written and oral communication skills.
Ability to manage time, multitask effectively and display a team player attitude.
Ability to accurately type 60 wpm.
Prior experience supporting IP Litigation attorneys a plus, but not required.

Email resumes to [Click Here To Join].

Compensation & Benefits for Legal Secretary-Large Law Firm

•Salary :
•Benefits : Full time, permanent employees are eligible for:
oPaid holidays, vacation, and personal time off
oMedical, dental, and vision insurance
oShort and Long Term Disability
oLife Insurance
o401(k) retirement plans

Position Type for Legal Secretary-Large Law Firm

Direct Hire

If you have questions concerning this position, please contact Maggie Dunn.

Thank you for choosing Burnett Specialists.    Equal Opportunity Employer M/F/D/V

As the largest employee-owned staffing and placement firm in Texas, Burnett Specialists / Choice Specialists is your top resource for your employment needs. Placing top talent with best-in-class employers all across Texas for more than three decades, Burnett Specialists / Choice Specialists continues to help Texas careers and companies grow. We are always on the lookout for motivated, energetic individuals to add to our growing team as our organization continues to expand.

Named as an Award of Excellence Winner for nine straight years by the Better Business Bureau, Burnett Specialists / Choice Specialists is consistently recognized for our organizational achievements and for our commitment to the communities we serve.

A regional industry leader for staffing and employment resources since 1974, Burnett Specialists / Choice Specialists ranks in the Top 12 Temporary Staffing and/or Placement Firms in the metropolitan areas of Houston, Dallas, Austin, and San Antonio. We are also the 6th largest woman-owned business in Texas.

If you are searching for your next career move, come see what Burnett Specialists / Choice Specialists is all about. We offer a wide variety of specializations and employer connections that showcase your skills and put you in the driver’s seat for your career success: