Austin Independent School District

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Coordinator Grants Development & Program Support

at Austin Independent School District

Posted: 8/12/2019
Job Reference #: 30748
Keywords: office

Job Description

Openings as of 8/21/2019
05 - Administration: Central Office

  • Coordinator Grants Development & Program Support JobID: 30748
  • Position Type:
    05 - Administration: Central Office/Coordinator

  • Date Posted:

  • Location:
    Central Admin Building

  • Date Available:

  • For Fiscal Year:


    This position requires a Bachelor’s degree in Education, Business, or a related field, and a minimum of three (3) years experience related to grant writing and management. A Master’s degree is preferred, as well as additional experience in a public education setting.


    This position requires familiarity with school district policies and procedures, knowledge of State and Federal regulations concerning formula and competitive grant funding, and knowledge of accounting procedures at the State and Federal level. Incumbent must have knowledge of Federal and State regulations needed for grant compliance, preparation, and management, and knowledge of the educational process Pre-K through 12. This position requires superior communication skills, both written and verbal, and other personal skills needed for grant development, regulation interpretation, information dissemination, and conferences/workshop presentations. Incumbent must have the ability to manage multiple projects at any given time, work under tight deadlines and maintain a solid working relationship with various Austin ISD administrators, campus staff and members of community organizations. Employees in this position must be able to read, write, and speak/communicate in English in order to receive and to provide work-related information in a timely manner to other employees, supervisors, principals, school personnel, volunteers and where appropriate, visitors and students.


    Incumbent is primarily responsible for coordinating the planning, preparation and post-award management of comprehensive and grant proposals for Austin ISD; providing guidance and assistance to district staff in the interpretation of funding agency regulations and requirements; and developing, writing and submitting grant applications and amendments. Incumbent provides guidance in the coordination of grant projects with district, state, federal and other rules and guidelines. Incumbent must be familiar with District policies, State and Federal laws and regulations in order to interpret and disseminate such regulations as they relate to grant preparation, administration and compliance. Incumbent will also work with other district staff to develop district wide policies and procedures for grant applications and management.

    • Research and interpret state and federal funding opportunities that are relevant to the district strategic plan, goals and performance objectives
    • Disseminate grant information and explain regulations, priorities, and deadlines as necessary.
    • Provide technical assistance in the development of grants, (e.g., defining objectives and goals, articulating program structure, and refining issues related to personnel, budget, and evaluation).
    • Write and submit grant proposals based on input from campus and/or central administrative staff.
    • Serve as the liaison between staff, granting agencies and Business and Finance in the budgeting and preparation of grant proposals and progress reports.
    • Monitor and coordinate the administration of post-award grants to ensure compliance with regulations and guidelines; ensure that any budgeting and administrative problems are addressed and resolved during the grant period.
    • Approve pertinent documents for accuracy and compliance (i.e., purchase requisitions, consultant agreements, travel requests, warehouse requisitions, etc.).
    • Collaborate across departments within the district to meet the goals of the grant.
    • Provide periodic status reports on grant applications and implementation to Cabinet.
    • Maintain current knowledge of state and federal grant funding policies, regulations and procedures.

    Perform other related duties as assigned; however, all employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.


    Work is performed in an office environment, at school campuses, or other facilities observing programs, meeting with district personnel for grant planning and monitoring or attending committee meetings, conference or presentations. Extensive travel may be required. This position may involve rare exposure to blood or body fluids. Regular attendance is required for this position.


    This position reports directly to the Director of State and Federal Accountability. Incumbent works independently, with little or no supervision, performing complicated and nonstandard assignments. Compliance issues are discussed with immediate supervisor and then routed to appropriate personnel. Detailed instructions are provided to handle extremely difficult or complicated situations. Incumbent generally determines own priorities and accomplished duties and assignments within deadlines. Incumbent has contact with the U.S. Department of Education, TEA, Region XIII, Consultants, Area Superintendents, Principals, coordinators, administrators, and other department staff. The purpose of this contact is to provide information regarding funding, grant negotiations, applications, regulations, planning, expenditures, and compliance.

    Duty Days: 230
    Pay Grade: A03
    Salary Range: $69,460-83,610

    Closing Date: Until Filled

    An Equal Opportunity Employer