Arrive Logistics

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Executive Assistant

at Arrive Logistics

Posted: 10/1/2019
Job Status: Full Time
Job Reference #: 35d64e9e-344b-420b-933a-ac4e9172c12a

Job Description

Executive Assistant

Austin, TX
People Operations
Full-time

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Arrive Logistics is looking for an experienced Executive Assistant to support our C-suite executives. The right candidate for this position has a proven track record of successfully working with a team of executives & owning a variety of responsibilities. The Executive Assistant should be a scheduling guru, a proactive problem-solver, and above all else, a true ambassador of the Arrive Logistics brand.

In this role, you will:

Provide wide-ranging support to our executive leadership team, handling everything from placing catering orders to planning team off-sites.

Proactively create & manage travel itineraries, coordinate arrangements and compile expenses.
Manage Executive Leadership Team calendars and appointments, rearranging commitments as needed.
Coordinate agendas and meeting materials for groups of various sizes, take notes during meetings, and follow up on identified action items.
Embody commitment to Arrive Logistics’ core beliefs and demonstrate professionalism in interactions with senior leaders, board members and customers.
Effectively and professionally manage interruptions of workflow with grace, remaining flexible and accessible.
Maintain utmost discretion in a high-trust environment while working through confidential information.

The ideal candidate is/has:

5+ years of Executive Assistant experience, preferably supporting C-level executives within a large organization.

Effective at managing complex calendars, schedules and resources.
Experience coordinating both onsite and offsite leadership meetings.
Proficient in Microsoft Office and Google Business Suite.
Ability to prioritize daily tasks, anticipate needs and propose solutions through sound decision making.
Excellent verbal, written and interpersonal communication skills.
Attentive, resourceful and positive - you can do it all!

Why Arrive?

Take ownership of your career at a tech-powered company.

Work in the booming city of Austin TX!
Take advantage of excellent benefits, including health, dental, vision, and life coverage.
Invest in your future with our matching 401K program.
Leave the suit and tie at home; our dress code is casual.
Eat for free on Fridays…lunch is on Arrive!
Grab a bite at the delicious food trucks located at the MET center.
Sweat it out using our on-site, state-of-the-art gym & yoga studio!
Recharge your batteries at our fully stocked caffeine bar.
Soothe aches and pains with our monthly in-office massages
Get active at the MET Center’s hike and bike trails and disk golf course.
Shoot some hoops at our basketball court or serve it up at our tennis court!

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