ABM Industries Inc

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Administrative Assistant (Logistics Team)

at ABM Industries Inc

Posted: 8/14/2019
Job Reference #: 56664
Keywords: clerical, office

Job Description

 

Position Summary
The Administrative Assistant will assist and support the ABM Logistics Site Manager and Logistics Team.


Essential Duties

  • Assist with running and updating reports/spreadsheets, sending correspondence, and onboarding new employees.
  • Review department members hours and review payroll entries with Manager for payroll approval and processing.
  • Must be able to work in an extremely fast paced environment, prioritize work, adapt to changes, meet strict deadlines, and deal with frequent change.
  • Requires excellent oral and written communications skills; excellent interpersonal skills; and proven computer literacy.
  • Responsible for maintaining and updating paper and electronic files.
    Schedules and coordinates meetings and projects, and handles special assignments from management.
  • Responds to inquiries and maintains positive relationships with customers and personnel.
  • Requires prompt response to written requests, as well as phone messages.
  • Answers telephone in a professional manner.
  • Makes copies, faxes documents, prepares and processes mail and performs other clerical functions.
  • Team player with effective communication skills, listening skills, and drive to follow through to meet deadlines.
  • Order and/or pick up supplies for logistics team.
  • Available to work Monday - Friday from 8 am - 5 pm.

 

 

 

  • High school diploma or equivalent
  • 2+ years of office clerk/administrative assistant experience
  • Strong Microsoft Office Suite Skills (especially with Excel)
  • Strong attention to detail

 

Preferred Qualifications

  • Payroll review and/or payroll approval experience, preferred
  • Bilingual in English and Spanish, preferred